4. Company AGM 2022

The annual general meeting of Old Loughtonians Hockey Club Limited will be held at Roding Sports Centre at 1.00 pm on Saturday 3rd September August 2022.

This is the company secretary's report.

Old Loughtonians Hockey Club Limited

Roding Sports Centre

Luxborough Lane

Chigwell

Essex IG7 5AB

1 August 2022

Dear Fellow Members

This is the company secretary's report for the 2022 AGM.

We are holding this year's annual general meeting ("AGM") on Saturday 3rd September 2022 at 1.00 pm at the clubhouse. The notice of the meeting and a form of proxy are as attached.

I am pleased to report that Phillip Wheater has agreed to continue as Chairman of the Club, Richard Higgins will continue as President and Cindy Falconer will continue as Welfare Officer. All three will therefore be volunteering to be re-elected as a director at the meeting.

Sam Gayler has kindly agreed to continue as Ladies Club captain, Simon Beckley as Men's Club captain and Nigel Creswell as Playing and Performance Officer. Jay Fox (representing the mini and junior sections) and John Wright have agreed to continue on the management committee as a co-opted member. We still need to fill the post of Property Management officer. We also need a new membership secretary.
You will have seen that the AGM notice includes a schedule setting out the roles which have been filled and those other roles which still need to be filled. As far as other Club officers are concerned we still need a Computer Systems officer and a Sponsorship officer as well as Social Secretaries to work with Matt Smylie as Communications officer.
Without the many volunteers who you will see listed on the schedule, our Club could not function. If you are able to help and would like to carry out any role (whether listed or not) please do let Phillip or me know.

If you are not able to attend, could you please complete the proxy form and return it to me by email.

With the notice of the AGM we have exhibited a copy of:

(a) The Chairman's report prepared by Phillip Wheater;

(b) The Ladies Club Captain's report prepared by Sam Gayler;

(c) The Men's Club Captain's report prepared by Simon Beckley;

(e) The Membership Secretary's report prepared by Harriet Chere;

(f) The playing and coaching report prepared by John Wright;

(g) The recommendations for next season's membership fees;

(h) The minutes of last year's meeting;

(i) The schedule of volunteers; and

(j) The form of proxy.

The accounts and the report of the company's financial results for the year prepared by Phillip Wheater will be added as soon as Haslers have completed the audit.

If you have any questions regarding any of the reports please raise them at the AGM.

I look forward to seeing as many of you as possible on the 3rd.

Yours sincerely

Peter Kempe

Company Secretary
Old Loughtonians Hockey Club Limited