We are planning to hold this year's annual general meeting ("AGM") on Sunday 5th July 2020 at 5pm in the afternoon – hopefully at the clubhouse, but possibly by zoom. The notice of AGM of the meeting is attached, as is a form of proxy.

I am pleased to report that Phillip Wheater has agreed to continue as Chairman of the Club and will be seeking re-election at the meeting. I am also pleased to report that Richard Higgins will continue as President and will be seeking re-election as a director as well. After 5 years as Treasurer, Tom Stumbke will be retiring. Thank you Tom for all you have done. We are still looking for a volunteer to replace him. If you are interested please let Phillip know.

After 5 years as Honorary Secretary I will also be resigning and if you are interested in this role please let me know. I will be happy to run through what it entails.

Harriet Chere has kindly agreed to continue as Membership Secretary and I am delighted to report that Jamie Oxley has agreed to take on the role of Communications Officer. Justin Fox will continue on the management board as a co-opted member representing the mini and junior sections and Peter Kempe will continue to assist in the capacity of Vice Chairman.

Attached to the notice you will see a schedule setting out the roles which have been filled and those other roles which still need to be filled. As far as Club officers are concerned we still need a Discipline Officer to replace James Browne and social secretaries to work with Jamie Oxley as social media coordinator.

Without the many volunteers who you will see listed on the schedule, our Club could not function. If you are able to help and would like to carry out any role (whether listed or not) please do let Phillip or me know.

If you are not able to attend, could you please complete the proxy form and return it to me by email. (The form indicates that the proxy should be returned to the Club office, but the Club office is not currently manned, so please send it to me.)

As a result of changes approved last year (relating to attendance at general meetings), this year, not only senior members of the Club, but also any colt members aged 16 or over on the date of the notice, will be entitled to attend and vote at the AGM. All such members can therefore also appoint a proxy to attend and vote on their behalf.

In advance of the AGM I will also be circulating a copy of:

(a) The Chairman's report prepared by Phillip Wheater;

(b) The Ladies Club Captain's report prepared by Sam Gayler;

(d) The Playing and Coaching report prepared by Mike Williamson; and

(e) The Membership Secretary's report (including recommendations for next season's membership fees) prepared by Harriet Chere.

(f) The report of the company's financial results for the year and projected financial situation prepared by Tom Stumbke

If any member has any other business which they would like to raise at the AGM, please would you let me know by the 21st June.

If the AGM is to be held by video link, then I will circulate the details to all eligible members nearer to the date of the AGM.

Yours sincerely

Jane Blake

Honorary Secretary

Old Loughtonians Hockey Club Limited

Minutes

All of the resolutions set out in the notice of AGM as proposed at the annual general meeting of Old Loughtonians Hockey Club Limited on 5 July 2020 at 5.00 pm were duly passed.

The minutes of the 2020 AGM will be approved at the 2021 AGM.

The following reports were presented to the meeting in addition to the Honorary Secretary's report circulated with the notice of AGM.